With the COVID-19 pandemic forcing many companies to shift to remote work, it has become crucial for employees to work from home while ensuring the security and confidentiality of sensitive company data. While remote work offers many benefits, it also presents several challenges, including data security concerns. Therefore, it is essential to ensure that remote work is carried out securely and efficiently. In this article, we will discuss five tips for improving home office security, which will help maintain high levels of productivity and security.
Perform File Distribution
Sharing project files in the cloud are essential for those who work in the home office. Corporate files and data can be synchronized, and all employees can work on the same project in a more agile, easier, and more productive way. However, it is essential to ensure that the files are distributed securely. To achieve this, you should use mobile device management tools that provide encryption features, two-factor authentication, and access controls. By using these tools, you can ensure that all data transmitted between employees is secure, preventing unauthorized access.
Perform Call Log Analysis
One of the biggest challenges of remote work is monitoring the performance of employees. However, monitoring and measuring call components made with corporate smartphones is relatively easy when you have the right tools. Call log analysis can help you analyze the quality and quantity of calls made by the team with the company’s smartphone devices. It is a set of mechanisms that identify patterns that can help with problem-solving, performance forecasts, maintenance, and eventual improvements.
By analyzing the call logs, you can determine the average duration of each call, the number of calls made, and the frequency of calls. This information can help you identify issues such as poor communication, which can be addressed to improve productivity. In addition, call log analysis can help you monitor employee performance and identify employees who require additional training or support.
Get Usage-Based Productivity
Through mechanisms that manage the devices used by people in the practice of remote work, it is also possible to carry out productivity analysis based on the percentage of use of each application. In this way, visibility is given into the usage time of the apps and their data consumption. Usage-based productivity analysis can help you identify areas where employees are spending too much time or resources, and you can take steps to address these issues. You can also use usage-based productivity analysis to identify areas where employees are underutilizing tools or applications, and you can provide additional training or support to increase productivity.
Carry Out Time Fencing
The time fencing tool enables control over the operation of the company’s mobile devices at certain times. It is a tool used in the work environment, in which it is possible to limit the time of use of a certain application within the organizational environment. For example, a set of applications is available from Monday to Friday from 10:00 to 20:00 for such a collaborator. Outside this range, the application is hidden from the device, not being available even on weekends.
Time fencing can be useful for controlling employee behavior and preventing unauthorized use of company devices. For example, you can use time fencing to limit the use of social media or gaming applications during working hours. This can help improve productivity and ensure that employees are focusing on work-related tasks during working hours.
Manage Inventory of Used Mobile Devices
Inventory management of mobile devices is also an essential part of the smooth running of remote work. With this resource, it is possible to create a list of the company’s devices, count the number of equipment used, and map who is using each one. This can go a long way in protecting business data. For example, if the equipment is exchanged between people of different positions, it may be necessary to delete unauthorized information.
By managing the inventory of used mobile devices, you can also ensure that all devices are up to date with the latest security updates and patches. Regularly updating devices helps to ensure that any vulnerabilities are addressed promptly, reducing the risk of data breaches or cyberattacks. In addition, managing the inventory of used mobile devices also enables organizations to track the location of their devices and monitor their usage.
Home office security is becoming increasingly important as more people work remotely. With the rise of remote work, businesses must take measures to ensure that their employees are productive, while at the same time maintaining high levels of security. By implementing the five tips discussed above, organizations can improve their performance and efficiency while reducing the risk of data breaches and other security incidents.
